Guide
Change your work from your calendar
Move or remove something WorkWiser put in your Google or Outlook calendar, and have WorkWiser follow you.
Before you start
- Put your work on your calendar has to be on. This page is about the entries WorkWiser created, in the calendar called WorkWiser.
- No admin role needed, and nothing to switch on. If your work is going to your calendar, your changes already come back.
- Your own meetings are unaffected. Move one of those and nothing happens here, exactly as before.
What comes back
Move a deadline
Drag the all day entry for a deliverable, to-do or reminder onto another day. WorkWiser moves that item to the day you dropped it on, and the new due date is already there when you open it here.
Move the time you set aside
Drag a blocked out entry to another day or another hour, or pull its edge to give it longer. WorkWiser moves the time you set aside and leaves the deadline exactly where it was. Your plan changed, not what is due.
Take something off your schedule
Delete one of these entries in Google or Outlook. WorkWiser takes that item off your calendar and stops sending it across.
Deleting an entry never deletes the work
A deleted entry says one thing and only one thing: not on my calendar. The deliverable, to-do or reminder is still here with its due date, its notes and everything attached to it, and it still appears on the WorkWiser calendar inside WorkWiser.
It has nothing to do with finishing something either, so nothing is marked done. It is the same as turning On my calendar off on the item, which is the other way of doing exactly this. If you want the work itself gone, archive it here.
Give it a few minutes
WorkWiser asks your calendar what changed on a timer, rather than the second you let go of it. A change usually lands within a few minutes. The other direction, WorkWiser out to your calendar, is the quick one.
So the two can disagree for a little while after you drag something, and that is the wait rather than a fault. Nothing is lost while it catches up.
What WorkWiser leaves alone
Two moves are deliberately not applied. Both are decisions rather than gaps, so neither one is a fault you are looking at.
A change that is not yours to make
Not every deliverable is yours to reschedule. Move one you cannot change in WorkWiser and the change is refused rather than applied, and WorkWiser tells you why instead of failing quietly. The two then disagree until you put the entry back, or whoever owns the item moves the date. You can read the changes that were refused, and the reason for each one, under Settings, Calendar.
A deadline dropped on the hour grid
The all day strip at the top of a day holds deadlines; the hour grid underneath it holds the time you set aside. Dragging an entry out of one and into the other is left alone on purpose, because a deadline does not become a plan by landing on the ten o’clock line. Set whichever one you meant on the item itself.
Good to know
Only the WorkWiser calendar works this way. The calendars you already had are still read only, so nothing you do in them changes anything here.
The WorkWiser calendar is ours, and it is always on. It is not in the list of calendars you choose from on the settings screen and it has no switch, because it is not a calendar you asked WorkWiser to read: it is the one WorkWiser writes to, and now watches for the changes you make in it.
Where an entry sits, and whether it is there at all, are the things that come back. Everything else about it, its title and its details, is built from the work in WorkWiser, so change those here.
It works the same in Google Calendar and in Outlook, and on a phone as readily as at a desk.
Moving a deadline moves it for everyone. A due date is shared work, so dragging its entry in your own calendar changes the date your colleagues see too. The time you block out is yours alone.
Ready to see it on your own work?
WorkWiser is in early access. Tell us where to reach you and we will send an invite when it is your turn.