Calendar

What shows up here

Find your way around

1. 1

   Pick a view

   There are four, and WorkWiser remembers which one you chose and opens there next time. List gives you a running agenda grouped into Overdue, Today, Tomorrow, This week and Later. Day and Week lay the hours out down the page, so anything with a time on it sits at the time it actually happens. Month gives you the shape of the weeks ahead.

   In Day and Week, anything without a time of day sits in a strip across the top: a deliverable due date belongs to its day rather than to an hour, and pretending otherwise would put it somewhere arbitrary. Everything with a time goes on the hour grid below, and a line marks the current time on today’s column. You can make the hours taller or shorter with the zoom controls, and that choice is remembered separately from the one in Time. Reset takes you back to the default height and to the start of the working day.

   Each day column in Day and Week carries a small bar for how full that day is, against the daily target your organization set. It is the same figure the month grid draws, so the two never disagree. It shows when Assigned to me is on, because it is a reading of your own day rather than the team’s.

   Every row in the list states the day it is due, so you never have to work it out from the group it sits under. Anything overdue also says how far behind it is, in days. On a phone the list is the whole calendar, because neither seven columns nor a full day of hours has anywhere to go on a narrow screen.

2. 2

   Narrow it to what you care about

   The chips along the top turn each kind on and off, and each chip carries its own count. Assigned to me narrows the whole calendar to the things that are yours.

3. 3

   Move something to another day or time

   Drag a chip to reschedule it, and every move shows a short confirmation with Undo. In Month, drop it on another day: a deliverable and a to-do move their due date, and a follow-up reminder or a snoozed Inbox item keeps its time of day and moves to the new one.

   In Day and Week, anything with a time sits on the hour grid and moves to a new day and time there. Drag a follow-up reminder or a snoozed item to the slot you want; a marker shows the time it will land on before you let go, and moving it straight across keeps its exact time. A deliverable or a to-do has a day but no time, so there it moves along the All day row at the top, from one day to another. Drop something in the other area and WorkWiser tells you where it goes instead.

   A reminder or a snooze has to be in the future, so a time already gone is refused, and in Month that includes today once its time has passed. A reminder that has already gone off stays where it is and says so. Everything else tells you why it cannot move instead of springing back: a meeting belongs to the calendar it came from, and a scheduled email keeps its own send time, so you change that one in Inbox under Scheduled. Dragging needs a mouse or trackpad on a wider screen; on a phone the calendar is the list.

4. 4

   Move through time

   Use the arrows, or Today to come back. The arrows step by whatever you are looking at: a day in Day, a week in Week, a month in Month. Where you are looking is in the address bar, down to the day, so a reload puts you back exactly where you were and you can bookmark or send someone a link to any of it.

Add a to-do

1. 1

   Click To-do

   The To-do button opens a short form. Click a day in the month grid first and the form opens with that date already filled in.

2. 2

   Say what it is and what it is about

   Give it a title and a due date. Then choose what it hangs off: nothing at all keeps it at the organization level for everyone, or attach it to a client, a project, or just yourself. The line under the picker always names who can actually see it. A to-do kept to yourself starts private, and assigning it to somebody lets that person see it too, so the line says so instead of still claiming nobody else can.

3. 3

   Tick it off

   Click the checkbox on a to-do to complete it, and click again to reopen it. A shared to-do can be ticked by anyone who can see it, and the audit log in Settings records who did.

4. 4

   See who changed what

   Open Activity at the bottom of a to-do to see its history: who created it, who ticked or reopened it, who it was assigned to, and every edit since, newest first. An edit names the fields that moved, so a rescheduled to-do reads as "moved the due date from 12 Aug 2026 to 20 Aug 2026" rather than just "edited".

   Anyone who can see the to-do can read its history, so it does not need the admin-only audit log in Settings. It loads when you open it, so it costs nothing until you ask.

5. 5

   Break it into sub-tasks

   A to-do can hold sub-tasks, and each one is a real to-do: its own due date, its own people, its own place on the calendar. Add them from the Sub-tasks section, and open any of them to fill in the rest. Sub-tasks go one level deep, so a list never turns into a tree.

   A to-do will not tick off while its sub-tasks are still open. It says so under the button and offers to finish them together, so completing the whole group is one click and closing somebody else's work by accident is not.

   Archiving works the same way. A to-do will not archive while its sub-tasks are still open, because archiving takes it off the calendar and would leave them pointing at a parent nobody can open. It asks first and archives them with it in one click. Sub-tasks you have already ticked off stay where they are.

   Each sub-task shows its own estimate beside it, and a line under the list adds them up against the to-do's own. A parent's estimate is its own work, never a total of its children, so a to-do estimated at 8h with a 3h sub-task due the same day puts 11h on that day.

See when your colleagues are busy

1. 1

   Someone has to share first

   Nobody in your organization appears here until they choose to. Sharing is per calendar, off to start with, and lives under your avatar, then Calendar. Once a colleague turns it on, their busy times reach everyone in the organization.

2. 2

   It is a faint band behind your own day

   Their time shows in Day and Week as a soft band behind your own work, never as blocks of its own. There is nothing to click and nothing to open, because there is nothing to see: no title, no location, no who, only when. Two colleagues busy at the same hour look exactly like one, on purpose, so the shading is never mistaken for a headcount.

3. 3

   Turn it off when you want your own day back

   The people icon beside the zoom controls hides and shows the band, and WorkWiser remembers your choice. When there is no band to show it tells you which of the three reasons applies: nobody has shared with you, nobody who shares is busy in this period, or the list could not be loaded.